In today’s litigious world and information overload, email management can be a company’s saving grace. Email is one of the most important communication channels. It is used to make business decisions. A good email management system is essential for any business.
Effectively managing one’s email accounts can make it easier to organize and keep track of time, and also help with audit purposes. You can also contact the knowledgemill mail manager if you need email management for your business.
Recent legislation makes it mandatory for all organizations and businesses to be able to produce any documentation required by the courts in case of legal issues.
Legislation and Regulations
A policy on email management is important for legal reasons. It can also be useful when dealing with issues between companies such as harassment and dismissal. Without an effective email archiving system, it could be difficult to verify that an employee has used his work email account for illegal purposes.
Legally, email management requires that organizations keep records of all emails for at least five years. This legislation includes the Sarbanes-Oxley Act, which applies to all industries. It imposes severe sanctions on anyone who alters or deletes emails with the intent of defrauding third parties.
Although it is an American law, the SOX Act is applicable to European companies with US listings as well as companies doing business with the US. Other legislations also require email archives to be maintained by companies and organizations.